Accounting Manager (Ap And Payroll) at Site 3 (LAX) Full Time Intern Seasonal

Accounting Manager (AP and Payroll)

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About the role

The Accounting Manager is responsible for supervising the accounts’ payable function, including such activities as the timely payment of payroll, all vendor invoices, expense vouchers and the maintenance of accurate records and control reports.

Responsibilities

1. Processes all invoices, expense claim forms and facilities rental payments.
2. Maintains an up-to-date knowledge of the library’s purchasing system and ensures all procedures are in place before processing for payment.
3. Prepares weekly cheque runs and prepares cheques for mailing to vendors. Corresponds with vendors as required.
4. Issues manual cheques as required for immediate payment.
5. Maintains reports as required for periodic and year-end financial statements.
6. Issues U.S. funds cheques and obtains international money orders for foreign vendors as required.
7. Reconciles vendor statements and records invoices from out of province vendors where the provincial sales tax is to be self-assessed.
8. Maintain accounts payable system both electronic and paper formats. Maintains and updates Accounts Payable vendor files purging data appropriately.
9. Records all Branch Funds Reports and reconciles branch bank accounts.
10. Registers and distributes library credit cards to employees.
11. Assists the purchaser as required for issuing blanket purchase orders to vendors.
12. Prepares major vendor reports as required.
13. Performs all payroll functions in the absence of the payroll clerk and assist as required both on an intermittent and seasonal basis. Keeps up to date and well informed on payroll issues and governmental payroll regulations.
14. Oversees Branch Cash Management System, trains branch staff, identifies and resolves issues.
15. Prepares annual population catchments figures for the Board Planning Committee.
16. Perform accounting reconciliations as required.
17. Other duties as assigned.

Essential Functions

1. Ability to efficiently operate a 10-key calculator, personal computer, and associated software (Outlook, Word, Excel, etc.)
2. Ability to communicate effectively and appropriately.
3. Ability to maintain confidentiality of records and information.
4. Ability to interact in an effective and appropriate manner with diverse populations.
5. Ability to maintain files accurately, in paper and in software programs.
6. Ability to handle multiple tasks simultaneously.
7. Ability to effectively supervise personnel and complete all associated personnel actions in a timely and accurate manner.
8. Ability to effectively supervise the accounts payable activities and coordinate office functions and details essential to the efficient operation of the accounts payable area.
9. Ability to prepare and process records and reports accurately.
10. Ability to coordinate and schedule processing requirements for complex automated systems.

Location

Full-time

LAX, Santa Monica and The Getty Center.

Skills

1. Strong analytical, diagnostic, and problem-solving skills.
2. Personable, professional demeanor.
3. Working knowledge of relevant operating systems, software, and programming.
4. Excellent problem-solving and critical thinking skills.
5. Keen attention to detail.
6. Good organization, time management and prioritization.
7. Effective communication skills, including speaking, writing and active listening.
8. Great customer service and interpersonal skills.

Candidate requirements

1. Bachelor’s degree with a concentration in business or accounting.
2. Two years of work experience involving accounts payable and payroll.
3. $70,000 to $75,000 annually.

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