California Institute of Technology
Caltech is a world-renowned science and engineering institute that marshals some of the world’s brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary The Division of the Humanities and Social Sciences (HSS) seeks a talented, enthusiastic, and detail-oriented administrative assistant to join the HSS administrative team on a temporary basis.
The successful candidate will possess initiative, good judgement, and strong problem-solving skills, and quickly gain knowledge of division and campus-wide operations. This is a full-time, temporary position reporting to the HSS Staff and Facilities Manager. This is anticipated to be a two month temporary assignment. Essential Job Duties Provide daily administrative support to Caltech’s humanities faculty and others as assigned.
Coordinate group meetings, seminars, and special events, including logistics, lodging, travel, catering, and facilities. Coordinate travel arrangements; provide itineraries; process expense reports. Prepare classroom materials. Assist with team administrative tasks, including special events and overflow administrative support.
Edit and proofread correspondence, presentations, etc. Other duties as assigned. Basic Qualifications At least 3 years of administrative experience. Excellent and diplomatic communication skills with good command of grammar and usage.
Developed sense of tact, discretion, and able to maintain confidentiality. Proactive work ethic requiring minimal direction to accomplish goals. Demonstrated facility with software programs (including Microsoft Office/Office 365, Zoom, and Adobe) and eagerness to learn new administrative systems. Experience coordinating travel arrangements and making itineraries.
Ability to work under deadlines and prioritize work effectively. Able to work after hours/weekends occasionally. Required Documents Resume