Administrative Assistant I (support VP and below)

Job Title: Administrative Assistant I (support VP and below)

Location: Culver City, CA

Duration: 3 Months

Pay Range: $22/hr. – $25/hr.

Description:

We are looking for an administrative assistant I to support a SVP, VP and Director of Business Affairs for our US TV Studio, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a fast-paced team that makes deals to develop, produce, and license content for the TV Studio.

Responsibilities:

– Provide organizational and administrative support to the SVP, VP and Director

– Preparing and researching deal memos

– Roll calls and manage phone sheet. Also provide phone coverage for other executives within the department when needed

– Heavy schedule/calendar management

– Coordinate all internal and external meetings and calls (across multiple time zones)

– Collect and prepare information/documents for all meetings and conferences

– Generate monthly expense reports

– Manage and track executive approval flow

– Maintain departmental contact database

– Assist in drafting letters, agreements, abstracts, and memorandum

– Copying, filing, organization of paperwork

– Note taking on calls and during meetings, as needed

– Keep track of necessary office supplies and order updates

– Assist in various projects as they arise such as, organizing departmental events, gifts, etc.

– Assist visiting executives, as needed

– Other projects as required

Requirements:

– Skills & Competencies

– Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required; Filemaker, Adobe, Keynote preferred

– Strong internet research skills using various search engines, databases, and social media platforms

– Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills

– Exceptional organizational and follow through skills

– Ability to multi-task and prioritize with attention to detail

– Ability to independently solve problems

– A self-starter with a team player attitude

– Take responsibility for and ownership of tasks

– At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities

– Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.

Experience:

– Minimum of 1-2 years administrative experience

– Entertainment industry experience preferred (specifically television, film, or animation)

– Education: B.A., B.S., or equivalent experience preferred

Source ⇲