Administrative Assistant/ Receptionist – HR Full Time

JOB DESCRIPTION

TITLE : ADMINISTRATIVE ASSISTANT/RECEPTIONIST – HUMAN RESOURCES

DEFINITION : Under the supervision of the Director of Human Resources, is responsible for administrative support to the HR department.

QUALIFICATIONS :

Education and Experience :

• High school or college or the equivalent work experience and education.

• Two years’ professional administrative assistant experience required.

Required Skills/Abilities :

• Proficient in Microsoft Word, Excel, PowerPoint, and working knowledge of HRIS (preference)

• Knowledge of general office procedures.

• Excellent organizational skills and attention to detail.

• Extensive knowledge of office management systems and procedures.

• Ability to operate general office equipment.

• Excellent written and verbal communication skills.

• Ability to type 60 words a minute.

• Ability to maintain confidential information.

DUTIES AND FUNCTIONS :

a. Provides administrative support to the Director of Human Resources and HR staff as assigned.

b. Receives, date stamps and distributes incoming mail and inter-office material; routes outgoing mail and inter-office communications appropriately; photocopy/scans documents as needed.

c. Prepares routine correspondence; drafts, correspondence, memos, job descriptions, job opening announcements, etc.

d. Greets visitors to the department and answers department’s phones in a pleasant, courteous and professional manner. Uses tact, judgment, and discretion in answering questions.

e. Orders flowers/fruit baskets for employees as needed.

f. Assist with scheduling interviews for selected applicants – telephone screens for basic requirements – salary, availability of car, willingness to relocate (if appropriate) etc.

g. Create and update personnel files.

h. Responsible for security/photo ID badge process: issue and termination of access.

i. Assist with background checks, credential verification and pre-employment screening.

Completes driver’s license check for appropriate employees at annual evaluation.

j. Performs online transcript requests and professional license checks.

k. Maintains all HR i-net pages and ensures information is current.

l. Provides administrative support as needed for HR meetings & training.

m. Performs basic mathematical calculations as appropriate.

n. Creates forms and templates as needed.

o. Other general administrative duties as assigned.

CONSUMERS:

• Applicants and other contacts in/out of PCA.

• PCA staff needing human resources information or assistance.

Salary -$41,192.55-$47,685.53