Associate Facilities Administrator (R-17779) Any Contract Engineer Volunteer

Essential Key Responsibilities

• Assists in the direction and coordination of the department’s day-to-day operations including building and property maintenance, project management, custodial services, and mailroom operations.
• Assists in development, implementation, and administering of Facilities plans, programs, policies, and procedures.
• Participates in the development, review, and updates to the Dun & Bradstreet Facilities Plan.
• Assists in the preparation, administration, and monitoring of the department budget and rate structure.
• Monitors vendor partners and contingent workers for compliance with departmental policies, procedures, regulatory requirements, and safety practices.
• Assists in planning, developing, and managing facilities projects; reviews standards, requirements, and contract documents; reviews project designs for compliance with project requirements and standards. 
• Performs a variety of project management functions; recommends project acceptance; coordinates project activities with outside vendors; conducts project meetings and inspections when necessary.
• Supervises all mailroom operations. Assists in supervising café operations with the Chef and vendors.
• Prepares and maintains a variety of departmental records, reports, and documentation.
• Responsible for digitization and scanning of sensitive, high- level D&B documents and mail.
• Prioritizing and creating a maintenance compliance calendar with Building Engineer. Additional duties as assigned.

Education and Experience

• Associate’s degree required with 2 to 5 years of relevant experience

Essential Skills and/or Certifications

• Associate’s degree or equivalent or technical school and a minimum of two years related experience and/or training.
• Knowledge or experience working/processing work in one or more of the following: HVAC, electrical, mechanical, HVAC and refrigeration systems, process controls, mechanical power transmissions, painting, plumbing, carpentry, or engine repair.
• Familiar with maintenance or facility operations to include vendor management, safety, maintenance, and organizing maintenance schedule is a must.
• Highly organized and able to manage multiple priorities.
• Ability to solve problems that require advanced analytical and quantitative skills.
• Ability to comprehend, analyze, and interpret complex documents.
• Ability to provide efficient, timely, reliable, and courteous service to peers and vendors.
• Ability to respond effectively to sensitive issues.
• Excellent communication skills (Both Oral and Written) and presentation skills.
• Proficiency in Microsoft Office Suite skills.
• Show an ownership mindset in everything you do. Be a problem solver, be curious and be inspired to take action. Be proactive, seek ways to collaborate and connect with people and teams in support of driving success.
• Continuous growth mindset, keep learning through social experiences and relationships with stakeholders, experts, colleagues and mentors as well as widen and broaden your competencies through structural courses and programs.
• Where applicable, fluency in English and languages relevant to the working market.