Benefits Specialist, Administration Full Time

Primary Responsibilities

• Assists Benefits Manager with new-hire orientations. 
• Prepares and holds presentations for employees to educate about the benefits program. 
• Determines eligibility and distributes all benefits enrollment materials. 
• Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information. 
• Enrolls employees and maintains online database information for vendors/partners. 
• Performs quality checks of benefits-related data. 
• Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries in a prompt and clear manner.
• Maintain spending accounts internal and vendor database for commuter, health, and dependent care programs. 
• Maintain employee and employee funding for Health Savings Accounts.  
• Responds to staff 403(b) inquiries related to enrollments, plan changes, contribution amounts, and annual catch-up contribution enrollment. 
• Responds to requests for pension estimates, processes pension applications, and maintains accuracy of retiree profiles. 
• Provides necessary reports and support for allocation/billing charges and invoice payments. 
• Provides routine and ad hoc reporting to Finance team.
• Assists in the exit process of employees by conducting exit interviews, calculating final benefits, and processing all COBRA communications and enrollments.  
• Ensure distribution of required employee notices. 
• Stay up to date with the laws and regulations on employee benefits. 
• Assists Benefits Manager with the open enrollment process. 
• Other related duties as assigned. 

Required Skills and Abilities

• Knowledge of employee benefits and applicable laws.
• Excellent written and verbal communication skills.
• Can maintain confidentiality and exercises good judgement.
• Excellent organizational and time management skills.
• Proficient with Microsoft Office Suite.
• Strong analytical, research, and problem-solving skills
• Ability to work independently and collaboratively. 
• Have an excellent eye for detail. 

Education & Experience

• Associate degree or higher in HR or related field, but experience and/or other training/certification may be substituted for the education.
• 2-3 years’ experience in HR and/or benefits administration.
• Experience with HRIS system, Lawson preferred.
• Experience working with unionized workforce preferred.

Physical Demands

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.