Course Scheduling Analyst

  • Full Time
  • Part Time
  • Athens, GA

University of Georgia

Posting Details

Posting Details

Posting Number S10211P

Working Title Course Scheduling Analyst

Department VPI-Registrar’s Office

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education ( The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8:00 AM- 5:00 PM

Advertised Salary Commensurate with Experience

Posting Date 04/04/2023

Open until filled Yes

Closing Date

Proposed Starting Date 05/01/2023

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (…

Position Information

Classification Title Student Services Professional

FLSA Exempt

FTE 1.0

Minimum Qualifications

Requires at least a baccalaureate degree in the field.Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The position oversees, and is the primary point of contact for, campus course scheduling. The position administers the course scheduling calendar for the campus and provides a proactive approach to resolving course scheduling actions negatively affecting students’ registration and fee assessment. The position provides support to complete each course scheduling cycle for submission for USG Academic Collection. The position performs system configuration and coordinates among 250+ course schedulers on campus as well as with the centralized class scheduling office to streamline processes and ensure data integrity. The position serves as the liaison with department heads, Student Accounts, and Global Engagement for immediate resolution of course scheduling issues. The position operates independently with a great deal of autonomy.

Knowledge, Skills, Abilities and/or Competencies

  • Excellent communication, organizational, analytical, and interpersonal skills
  • Very detail-oriented
  • Ability to grasp, retain, and explain complex concepts
  • Ability to multi-task different tasks and deadlines
  • Strong independent judgment and discernment
  • Knowledge of university policies and procedures
  • Ability to analyze and validate data in order to troubleshoot issues

Physical Demands

  • Sit at a computer for long periods of time
  • Travel on campus to classrooms

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities.For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Oversees the Campus Course Scheduling Process, including Course Scheduling Training and User Maintenance

  • Maintain course scheduling calendar
  • Accountable for the daily section cancellation process
  • Interpret written policies and procedures for course schedulers
  • Respond to, and send, emails from the course scheduler email account
  • Complete course section and student data maintenance and reconciliation
  • Serve as section mediator for cross-listed sections
  • Reconcile Study Abroad sections
  • Reduce registration errors that produce tuition and fee assessment issues
  • Perform miscellaneous data entry to sections for meeting reporting deadlines
  • Provide regularly scheduled trainings to new and existing users on how to effectively schedule classes

Percentage of time 65Duties/Responsibilities

Classroom Scheduling

  • Collaborate with the classroom scheduling team to promote efficiencies and troubleshoot issues related to course scheduling
  • Contact units regarding UGA centralized classroom scheduling policy compliance
  • Maintain course and classroom production calendars

Percentage of time 15Duties/Responsibilities

Student Information System Maintenance

  • Serve as subject matter expert for course scheduling in the student information systems
  • Perform system configuration for course scheduling, waitlisting, registration emails, etc.

Percentage of time 10Duties/Responsibilities

General academic support

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Blake Dye

Recruitment Contact Email …

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).Applicant DocumentsRequired Documents

  1. Resume/CV
  2. Cover Letter

Optional Documents


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