Executive Assistant Any Hybrid Intern Logistics

Executive Assistant

Job ID: 10116218
Location: San Francisco, California, United States
Business: Lucasfilm
Date posted: Mar. 21, 2025

Job Summary:

This role is considered Hybrid, which means the employee will work 2-3 days onsite at a Company designated location and occasionally from home.

We are looking for a team player who reflects the innovative spirit, creative talent, and passion for great storytelling and filmmaking that define Industrial Light & Magic.

The Executive Assistant provides administrative assistance to the SVP & General Manager of ILM. The EA is on the front line for all demands on the executive office. In this position, the EA must be very personable, detail oriented, discreet, organized, tech-savvy, and able to multi-task in a fast-paced environment.

What You’ll Do

• Facilitate daily workflow of the SVP’s calendar, scheduling meetings, handling meeting logistics, etc.
• Execute complex travel arrangements (including international travel) including visa procurement.
• Process expense reports.
• Handle all phone calls and written requests in a timely manner.
• Keep the department running smoothly by answering phones for the department, maintaining accurate databases of phone calls and interview requests, ordering supplies, mailing and shipping, etc.
• Oversee tactical planning for special presentations as needed.
• Process invoices and purchase orders for the department.
• Meet and greet visitors and handle logistics for VIP and Client visits.
• Other projects as assigned.

What We’re Looking For

• Bachelor’s degree or equivalent experience, ideally in a production environment.
• 5+ years of experience providing executive level administrative support preferably within the entertainment industry.
• Demonstrated professionalism and ability to maintain the highest level of confidentiality.
• Ability to work autonomously and handle many tasks efficiently with a high level of detail and accuracy within a fast-paced, multi-project, tight deadline environment.
• Excellent communication skills (written and verbal) with all levels of executives and with the public including press, fans and VIP talent; ability to use correct etiquette when speaking with productions, agencies, other studios, etc.
• Must be proficient with the following software: G Suite and Microsoft Office; Adobe Photoshop and Concur a plus.
• Demonstrated ability to partner with others and build relationships.
• Must be customer-focused, innovative, solution-oriented and efficient.
• Must keep a positive attitude and work well under pressure.
• Excellent organizational and follow-through skills.
• Role requires ability to work in multiple time zones.
• Role requires overtime work.

Compensation:

The hiring range for this position in San Francisco, CA is $64,300 to $86,100 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Lucasfilm:

Lucasfilm is a global leader in film, television and digital entertainment production. In addition to its motion-picture and television production, the company’s activities include visual effects, audio post-production and cutting-edge digital animation, interactive entertainment software, and the management of the global merchandising activities for its entertainment properties including the legendary STAR WARS and INDIANA JONES franchises. Lucasfilm Ltd. is headquartered in northern California.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Lucasfilm Ltd, which is part of a business we call Lucasfilm.

Lucasfilm Ltd is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law.

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