Mack & Associates
A leading investment firm is looking for an Executive Assistant/Personal Assistant to support their Founder. The Executive Assistant/ Personal Assistant will provide comprehensive administrative and personal support for the Founders of the company. Responsibilities will include complex calendar management, travel coordination, event planning, and personal errands and projects. The salary range for this role is $70-95K.
Responsibilities of the Executive Assistant/Personal Assistant:
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients, investors and other important customers
- Plan and arrange private travel, including preparing trip logistics, agendas, meeting materials, and detailed itineraries
- Manage complex and multiple calendars by utilizing judgment in the allocation of time between meetings and meeting logistics
- Schedule and coordinate meetings and appointments, both business and personal
- Reconcile expense reports and budgets
- Provide administrative support including filing, copying, scanning, typing, and composing correspondence
- Handle confidential and non-routine information, applying extreme confidentiality and sensitivity in the dissemination of this information
- Additional projects and tasks as needed
Requirements of the Executive Assistant/Personal Assistant:
- Minimum of 1-3 years of experience as an Executive
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills; friendly and professional demeanor
- High level of comfort with changing deadlines, workload and tasks; flexibility is key
- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
P-2
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