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HR Administrative Assistant
Ultimate Staffing Services is seeking an experienced HR Administrative Assistant to join their client’s team in Nevada. The role focuses on providing administrative support for Human Resources and Environmental Health & Safety functions, contributing to a well-organized and efficient workplace.
Responsibilities:
- Provide administrative support for the Human Resources and Environmental Health & Safety functions.
- Assist in payroll processing and back up the Payroll Coordinator as needed.
- Handle timecard inquiries from supervisors.
- Assist in the completion of performance reviews, including 30/60/90-day and quarterly reviews through the HRIS system.
- Support benefits plan administration, including Medical, Retirement Plans, Time off Accruals, and Workers Comp/STD/FMLA.
- Assist with requests for eyeglasses, safety shoes, and gym membership reimbursements.
- Reconcile medical bills for accounting purposes.
- Set up and maintain employee files, including new employee orientation and file setup.
- Facilitate new employee orientation and review benefits.
- Distribute organizational announcements and maintain HR bulletin board notices.
- Provide administrative coordination for EHS training and ensure new employees receive required training support.
- Organize and support wellness and workplace engagement activities.
- Act as a liaison to the HR and Safety manager and participate in discipline/workplace investigation meetings.
- Provide site-wide administrative support, including greeting visitors and maintaining office supplies.
- Process invoices and assist with scheduling service calls as necessary.
- Advanced working knowledge of Microsoft Office products; Word, Excel, PowerPoint.
- Bilingual in Spanish and English is a plus.
Requirements:
- Education requirement is an Associate’s Degree preferred.
Work Hours:
Monday – Friday, 1st Shift
Benefits:
- Comprehensive healthcare coverage for employees and their families.
- Medical, Dental, Vision, and Prescription program.
- Flexible/Health Spending Accounts for medical and dependent care.
- Short-Term and Long-Term Disability is provided.
- Company-paid Life Insurance.
Additional Details:
Salary Range: $24 – $26 per hour
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated
Los Angeles county
, to the extent our customers
require
a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.