Litigation Secretary- Hybrid- Palo Alto Any Full Time Hybrid Intern Remote Skilled

⚖️ Litigation Legal Secretary | $44.80-$60/hr | Hybrid Schedule | Palo Alto ⚖️

Looking for a challenging and rewarding legal support role with an international law firm? This Litigation Legal Secretary position could be your next career move! We’re working with a prestigious, full-service global law firm to find a detail-oriented, highly organized individual to support their litigation team. Enjoy a hybrid schedule, a supportive team environment, and the opportunity to work with top-tier attorneys on high-stakes cases.

This full-time, non-exempt position is based in San Francisco and comes with competitive compensation and excellent benefits.

📋 What You’ll Be Doing:

You’ll be an essential support resource for a team of skilled attorneys, helping them with all aspects of litigation, from document preparation to scheduling. Your day-to-day will include:

• Drafting and finalizing pleadings, discovery requests, and responses for court filing and service

  
  

• Formatting legal documents for filing and service with various courts

• Creating and preparing hearing, deposition, and case binders

  
  

• Managing electronic files, databases, and correspondence-organization is key!

• Scheduling and coordinating meetings, appointments, and travel arrangements for attorneys

  
  

• Handling incoming and outgoing correspondence (mail, emails, faxes, FedEx, etc.) with attention to detail

• Preparing proformas, handling time entry, and expense reports via Chrome River and AMEX reconciliation

  
  

• Assisting with e-filing in federal and state courts

• Managing a wide range of administrative tasks to ensure smooth litigation processes

  
  

🎯 What We’re Looking For:

• 5+ years of litigation secretarial experience

  
  

• Strong knowledge of legal terminology and the litigation process

• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

  
  

• Experience with e-filing in both federal and state courts (must)

• Experience with FileSite document management is a plus

  
  

• Excellent organizational skills and attention to detail

• Ability to maintain confidentiality and communicate with tact and diplomacy

  
  

• Experience with travel coordination, expense reporting, and time entry

• Ability to work independently and manage multiple tasks under deadlines

  
  

• Strong interpersonal skills and the ability to work collaboratively within the firm

• High School Diploma required (some college or PLS certification preferred)

  
  

💼 Why This Role?

• Hybrid Schedule: Spend 3 days in-office, with 2 days remote each week

  
  
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  Competitive Pay: $44.80 – $60.00 per hour

• Full-Time Position with benefits including healthcare, retirement, and more

  
  

• Supportive Team Environment: Work with a top-notch legal team that values your contributions

• Growth Potential: Join an internationally recognized firm with a strong reputation in the industries they serve

  
  

✨ Ready to Join a Leading Global Firm?

If you’re looking for a dynamic legal secretary role where your organizational skills and legal knowledge will shine, we want to hear from you! Apply today to take the next step in your career at a global law firm that appreciates your expertise.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.