Maintenance – Assistant Manager of Facilities

Assistant Manager of Facilities –

Full time/permanent position. Salary Range (based upon experience)

MAJOR FUNCTION: The Mission of the Facilities Management and Operations is to provide a Safe, Clean and Comfortable Learning Environment to all students in the Upper Darby School District.

This position will perform day to day duties to deliver the mission of the Department.

There are five (5) units in the Department: Capital, Cleaning, Custodial, Grounds and Maintenance.

ESSENTIAL FUNCTIONS: Employee must have the ability to perform the following essential functions on a timely
basis with or without reasonable accommodations.

[Personnel]– Recruitment of New Employees: Post job announcements, review candidates, perform interviews, and make
recommendations of new employees.– Retention of Existing Employees: Continuously engage with existing employees and provide necessary
support to existing employees to raise morale and retain employees.– Employee Performance: Establish a performance goal for each employee or each job classification and
provide review of employee performances. Provide support to employees to improve performance.

Complete an
annual evaluation of employees under supervision.– Professional Development: Develop and provide professional development to all Facilities Mangaement and
Operations employees to encourage safe, effective, and efficient working habits. Provide technical knowledge
to employees so they can confidently perform their jobs.

Provide professional development for individual
employees, if necessary.– Building and Job Coverage: Plan ahead and ensure building and job coverage at all times.– Support all Faiclities Management Staff: Have a servant leadership mindset and understand that the primary
responsibility of the management staff is to provide required support to field/school based employees for their
success.– Liaise Between Employees and Stakeholders: Serve as a liaison between Facilities Mangaement employees
in all five (5) units and various stakeholders to ensure employees and all stakeholders are well informed of
relevant information.– Collective Bargaining Agreements: Review and implement applicable Collectie Bargaining Agreements.

[Business Processes]
– Work Order Management: Ensure ALL employee hours, supplies, and equipment are accounted for by using
the District’s work order management system, including emergency work, which must be documented
retroactively. Establish service level agreement within the Department to ensure timely services.– Supplies and Equipment Acquisition: Develop, establish, and maintain the supplies and equipment
acquisition processes that follow the District’s requisition protocols.

The processes must be designed in a way
that provides the maximum support the school/field based staff and minimizes the administrative lead time.
Review “burn-rate” of commonly used supplies and establish school based “Min and Max” levels in the work

order management system to provide supplies and equipment in the most efficient manner. Engage with vendor
communities to broaden the vendor network.

-Contracting: Identify the needs, develop scope of services, evaluate proposals, negotiate terms and conditions
and manage all contracts in the Facilities Mangaement and Operations Department.– Requisitioning: Follow the District’s requisitioning guidelines and Departmental vendor engagement
procedures to provide equitable opportunities to all qualified vendors that desire to work with the District.
Ensure all supporting documentations are obtained and saved for audit purposes.

Always assign vendors that
provide the best value for the District.– Communication: Ensure staff members in all five (5) divisions (Cleaning, Custodial, Capital, Grounds and
Maintenance), schools, contractors, and administration are always aware of relevant events in the District.
Frequent communication with all appropriate stakeholders are required of this position.– Follow all relevant School Board Policies and Administrative Regulations

[Reporting]
– Mandatory Inspections, Reportings and Testings: Perform all State, County, Township, and School District
mandated inspections, reportings and testings within deadlines. The mandated inspections, reportings, and
testings include, but not limited to: annual water testing, stage rigging, stage curtain flame testing, interior and
exterior bleachers inspections, elevator inspection, chair lift inspection, boiler relief valves testing, boiler
inspection, underground storage tank inspections, AHERA (Asbestos Hazard Emergency Response Act) and,IPM (Integrated Pest Management) Notifications.– Managerial Reporting: Produce recurring and non-recurring managerial reporting on work order status,
overtime spending, materials spending, contracted services spending, project stauts report, or any other report
required by the administrative supervisors.– Quality of Reports: Ensure all reports are completed in accurate, complete, and timely manner.– School Board Meeting: Present finidngs of various initaitves in the School Board Meetings or Finance and
Operations Committee Meetings

[Fiscal]
– Payroll: Review employee time and attendance, approve or deny leave requests, resolve any payroll related
issues– Overtime: Ensure overtime is distributed to all eligible and willing employees in equitable and fiscally
responsible manner and in accordance with applicable Collective Bargaining Agreements.

Review overtime
budget and expenditures on a regular basis.– Budget Mangaement: Develop, review, and execute budgets in general fund, grant revenue fund, or capital
funds. All proper District guidelines must be followed to expend District funds.

Perform other duties and responsibilities as required.

ADDITIONAL FUNCTIONS: In addition to the foregoing essential job functions, the employee is required to perform
the following additional duties, unless such a duty cannot be performed with or without reasonable accommodation.1.

Other duties as may be assigned.

QUALIFICATIONS: To successfully perform this position, a person must be able to perform each primary duty
satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training,
skills, and/or ability necessary.

1.

Minimum 10 years of experience in commercial and/or school building management
2. Commercial Driver’s License is preferred, but not required
3.

Skilled Building Trade Mechanic Certification is preferred, but not required
4. Excellent oral and written communication skills
5.

Strong technical knowledge of building systems
6. Proficient in various management systems, including but not limited to work order management system, use of
facilities management system, construction management system, or budget management system.
7.

Proficient in MS suite and GoogleDoc suite
8. Unwavering commitment to students’ success and belief in the Upper Darby School District’s mission
9.

Experience in educational setting is preferred, but not required
10. BA/BS perferred, but not required

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met to
successfully perform the essential functions of this job.
A.

The employee is frequently required to communicate, to provide accurate information to others, and to obtain
and follow directions.
B. This job requires the ability to observe, inspect, identify, and determine accuracy of written documentation and
fine details.
C.

The position requires meeting deadlines with severe time constraints, interacting with staff and the public, and
occasional, irregular, or extended work hours.
D. Daily travel is necessary: Must be able to provide own transportation to school related functions/meetings,
community agencies and schools throughout our service area.
E.

The employee is frequently required to interact in person and by phone or e-mail with the public, students,
parents, staff, other administrators, board members, and community agencies.
F. 24/7 Availability

NOTICES:

1. Performances of this position will be evaluated in accordance with provisions of the Board’s policy on the
Evaluation of Personnel.
2.

The School District retains the right to change this job description at any time for any reason, with or without
advance notice.
3. The School District retains the right to assign such additional duties as may be necessary for the efficient or
effective operation of the School District.
4.

The School District retains the right to change the qualifications for the job.
5. The School District retains the right to waive the necessity for any applicant or employee to have all required
qualifications.

INTERESTED APPLICANTS SHOULD APPLY BY VISITING www.upperdarbysd.org>

Services>Human Resources>Employment Opportunities

The Upper Darby School District does not discriminate in its education program, activities, or employment practices, based on race, color, national origin, sex, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category.

Announcement of this policy is in accordance with state law, including the Pennsylvania Human Relations Act, and with federal law, including Title VI of the Civil Right Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990.