Medical Record Clerk

Mens Health Foundation

Medical Records Non-Exempt OUR PURPOSE Men s Health Foundation connects men at risk to comprehensive healthcare and wellness through education, collaboration and advocacy, inspiring and empowering all men to live longer, healthier and happier lives. We see a world where inequity and stigma do not separate men from healthcare. At Men s Health Foundation we are reimagining men s healthcare. THE POSITION Reporting to the Revenue Cycle Manager the Medical Records Clerk creates new medical records, retrieves existing medical records and directs them to requesting agency; gathers appropriate record folders and contents; assigns and records new record numbers; verifies existing record.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES : (This list may not include all the duties assigned. ) Receives and indexes medical records from outside providers Gathers patient information by interacting with patient registration areas and physicians’ offices; retrieves information from automated printer, faxes, and phone calls. Maintains patient records; organizes and reviews recommendations; corrects and communicates problems according to established procedures. Initiates the medical record by creating and processing the patient care record folder.

Prepares new patient charts; gathers documents and information from paper sources and/or electronic health records. Ensures medical records are assembled in standard order and are accurate and complete. Creating digital copies of paperwork and storing records electronically Indexing/Scanning paperwork and reports of inpatients quickly and accurately. Delivers charts to assigned areas of the practice by following established routing procedures.

Transferring data into the facility s main system database Preparing invoices Maintains quality results by following organizations standards. Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs. Maintains patient confidence by keeping patient records information confidential. Serves and protects the clinic by adhering to professional standards, organizational policies and procedures, federal, state, and local requirements, and HIPAA standards.

Enhances the organization s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; promotes customer service excellence. Other duties may be assigned, as required. QUALIFICATIONS: Superior organizational skill. Attention to detail and accuracy Understanding of medical terminology Knowledge and skill in the use of scanner, fax, and electronic health record technology Knowledge of HIPAA medical privacy regulations and practices Excellent customer service skills Ability to work as part of a health care team Able to respond to requests in a fast-paced environment Have the appropriate level of behavioral maturity and patience in handling a variety of patients.

Have diplomacy and tact in handling difficult and irate patients. Ability to work effectively with men and transgender women of diverse races, ethnicities, ages, and sexual orientation in a multicultural environment. COMPANY REQUIREMENTS: Must be able to pass a pre-employment drug test and a background check to include a 7-year criminal, 10-year SSN & employer history reference check Excellent interpersonal skills Attention to detail Must be able to work flexible schedules Must take yearly flu shot and test for tuberculosis as required by the Centers for Disease Control and Prevention. LANGUAGE SKILLS: Must be able to read, write and speak the English language fluently.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Must have the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public in person. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as dollar totals, monetary conversions, discounts, interest, fractions, decimals, percentages, area, and volume. REASONING ABILITY: Ability to solve technical and practical problems and deal with a variety of intangibles in situations where only limited communication, support, information and access exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. COMPUTER SKILLS: Must have good computer skills and be proficient in the use of systems to complete correspondence, documents, spreadsheets and presentations, such as Microsoft Outlook and Office; Word, Excel and PowerPoint, Adobe Acrobat . PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is required to constantly stand and walk. The employee may be required to climb ladders or stairs, be in high spaces, and/or balance, stop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee works in an office environment, workstation, shared space. The noise level in the work environment is occasionally moderate with occasional high volume. PI207915966


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