Office Assistant

Description

We are a luxury marble and tile company, specializing in high-end residential and commercial projects. We are looking for a highly organized and personable Administrative Assistant to join our team. The successful candidate will be responsible for answering phones, invoicing, client communication, and working inside Hubspot to coordinate our sales team, among other day-to-day admin tasks

We offer a competitive salary and benefits package, as well as a dynamic and supportive work environment. If you are a self-starter with a passion for organization and customer service, we encourage you to apply for this exciting opportunity.

To apply, please submit your resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this position.

Responsibilities

Answering phones and greeting customers in a friendly and professional manner
Managing incoming and outgoing emails
Invoicing and processing payments
Entering data into Hubspot and keeping it up to date
Preparing and sending out contracts to clients
Accounts payable data entry and management
Accounts receivable collection and management
Coordinating with team members and vendors to ensure timely completion of projects
Calendar and schedule management for executives
Maintaining office supplies and equipment
Performing other administrative duties as assigned

Qualifications

High school diploma or equivalent
2+ years of experience in an administrative role
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and Google Suite
Familiarity with Hubspot or other CRM software is a plus
Ability to work independently and as part of a team
High energy and personable demeanor

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