Office Assistant

CONNECTICUT GOV

Introduction

Are you looking to advance your clerical career with the State of Connecticut?

The State of Connecticut , Department of Emergency Services and Public Protection ( DESPP ) has an exciting opportunity for a part-time Office Assistant to join our team within the Division of Scientific Services, DNA unit located in Meriden, CT.

The Division of Scientific Services provides forensic support to local, state and federal agencies throughout Connecticut. This division is divided into three sections: the Chemistry section (including toxicology, controlled substances, and arson), the Biology/DNA section, and the Identification section (including computer crimes).

Position Highlights

  • The current vacancy is for a part-time durational Office Assistant ending on September 30, 2023. However, the laboratory will look to extend funding for this position past the ending date if approved.
  • This position is 17.5 hours per week, first shift, within the Forensic Biology/DNA section of the division.

In the DNA area, the Office Assistant is responsible for:

  • Communicating with outside agencies for submission and process of Sexual Assault Kits (SAK).
  • Working closely with the evidence receiving unit to answer any questions about SAKs or anonymous status from law enforcement agencies.
  • Assisting with shipping of SAKs to health care facilities, updating spreadsheets, filing appropriate paperwork and writing Investigation Status Inquiry notices.

Our Mission

The Connecticut Department of Emergency Services and Public Protection is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology.

In striving to accomplish our mission, we will embody our core values with great PRIDE:

P rofessionalism through an elite and diverse team of trained men and women.

R espect for ourselves and others through our words and actions.

I ntegrity through adherence to standards and values that merit public trust.

D edication to our colleagues, our values, and to the service of others.

E quality through fair and unprejudiced application of the law.

The Division of Scientific Services provides forensic support to local, state and federal agencies throughout Connecticut. This division is divided into three sections: the Chemistry section (including toxicology, controlled substances, and arson), the Biology/DNA section, and the Identification section (including computer crimes).

Watch the video below to learn about the benefits of working for the State of Connecticut!

Selection Plan
To Apply:

  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to …@ct.gov .

Important Information After You Apply:

  • Candidate selected for an interview must provide the following at the time of interview:

State Employees:

  • Two (2) most recent performance evaluations
  • Cover letter
  • Completed CT-HR-13
  • A copy of your unofficial transcipt(s)

Non-State Employees:

  • Two (2) professional reference contact information (Name, E-Mail Address, Phone Number)
  • Cover letter
  • Completed CT-HR-13
  • A copy of your unofficial transcript(s)
  • Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Click here CT-HR-13 to complete the Criminal Convictions addendum. The CT-HR-13 can also be found on the DAS website by typing in “CT-HR-13” into the “Search Department of Administrative Services” search field. Also considered in this selection process: Any pending or disciplinary history within the past 2 years and review of attendance records.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting’s closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire’s expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user’s spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Connect With Us:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Nick Naples at …@ct.gov .

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

EXAMPLES OF DUTIES

Performs the full range of general clerical duties as described in the following areas:

  • TYPING:
    • Types a variety of materials in relation to other duties or as assigned;
    • Enters and retrieves data on computers, tablets, and other electronic equipment.
  • FILING:
    • Sets up and maintains office procedures, filing and indexing systems and forms for own use.
  • CORRESPONDENCE:
    • Composes routine correspondence.
  • REPORT WRITING:
    • Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).
  • INTERPERSONAL:
    • Provides general information and referral services in response to citizen complaints or questions regarding an agency’s services or authority;
    • Responds to inquiries from other work units or departments/agencies;
    • Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;
    • May lead lower level employees in carrying out assigned clerical functions.
  • PROCESSING:
    • Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;
    • Processes a variety of documents in determining routine case status;
    • Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;
    • Processes purchase requisitions/purchase orders for subsequent action;
    • Prepares payment lists and billing invoices;
    • Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;
    • Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;
    • Figures payments, costs, discounts and adjustments using prescribed methods and formulas;
    • Receives monies in various forms such as cash, checks and money orders and prepares for deposit;
    • Maintains inventory and orders supplies;
    • Uses a variety of electronic equipment to perform job functions;

Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

  • Knowledge of office systems and procedures including proper telephone usage and filing;
  • Skills
    • interpersonal skills;
    • oral and written communication skills;
    • in performing arithmetical computations;
  • Ability to
    • perform a full range of clerical tasks;
    • operate office equipment which includes computers, tablets, and other electronic equipment;
    • operate office suite software;
    • schedule and prioritize workflow;
    • read and interpret complex instructions.

MINIMUM QUALIFICATIONS – GENERAL EXPERIENCE

Two (2) years ofgeneral clerical work experience.

MINIMUM QUALIFICATIONS – SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

  • Experience utilizing Microsoft Office Suite software including Word, Excel and Outlook;
  • Experience filing in an office environment;
  • Experience working in a forensic science laboratory environment;
  • Experience with electronic case management systems for the use of maintaining case files;
  • Experience working with confidential or privileged information such as names, dates of birth, address, personal financial information, medical records or test results;
  • Experience managing and completing multiple tasks with deadlines.

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodialindividuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Source

Click here to apply now:

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