Office Coordinator

Hunter Hamilton is partnered with the number one job board seeking a contract Office Coordinator for our Employee Experience & Facilities team! As part of this team, you will work with team members to fulfill our team s mission, We Help Make Your Workplace Awesome. We strive to create a welcoming environment at the office s reception area. This includes, greeting all candidates, clients, and visitors as well as our own Indeed employees daily. You will be responsible for daily reception duties such as, accepting mail and deliveries, assisting employees and guests with questions, assisting customers or jobseekers that may also walk-in.

We are looking for someone who can collaborate with the Senior Office Manager to build and cultivate a positive and productive culture in the office. Incorporating our core value of Diversity, Inclusion & Belonging into the office culture. You will do this through company sponsored events, helping to manage in-office employee perks, programs, and offerings, maintaining a safe and fun workplace, and much more.

This role is a phenomenal opportunity for anyone who wants to gain experience in employee engagement, office operations and logistics and event planning. The Office Coordinator role is in an in-office position supporting office operations.

Location: Seattle Office (on 2nd Avenue)

Position Type: W2 hourly, 6 month contingent assignment to start; potential to extend and convert (with business needs and performance being clear factors).

Additional Support: We have recruited a lot for the Seattle team, and this is our sister company, so we are happy to share more detail during a chat. We provide Medical, dental, and vision benefits, Seattle has an excellent sick pay plan, and Indeed provides snacks, drinks, lunches, and also does a lot of team building and morale boosting events.

What will you do?

• Provide top-notch customer service for employees, candidates, visitors, and guests by greeting them warmly, answering questions, and assisting with requests.
• Be the first point of contact at the reception desk welcoming visitors, accepting all incoming mail and packages, ensuring that the lobby/reception area is organized, and managing our visitor/mail, software system. Collaborate and assist the Sr. Office Manager in planning and carrying out company sponsored events and company-wide meetings.
• Partner with our Sr. Office Mgr. to triage and close out employee requests and queries via our ticketing system, ServiceNow.
• Ensure that the office supply areas, parents rooms, wellness rooms, phone booths, and conference rooms are fully stocked, neat, and organized.
• Coordinate all training rooms, all-hands areas, and other large bookable space calendars for team and employee requests via ServiceNow.
• Maintain good working relationships with all department partners and work cross functionally/geographically with internal teams and external vendors at Indeed.
• Assist Senior Office Manager and Regional Operations Manager as needed with special projects.

Ideal Requirements:

• 1+ yrs of office administration or equivalent in a similar setting.
• Proven customer service skills, including approachability, flexibility, understanding, attentiveness, emotional intelligence, and positivity.
• Should demonstrate strong problem solving and solutions-oriented skills.
• Organized and can quickly adapt to change when needed.
• Excellent written and verbal communication skills.
• Can-do mentality and strives to do more for a growing team!
• Exceptional digital literacy and clearly tech savvy with experience in people operations
• software such as helpdesk or ticketing systems. Google Suite (Docs, Sheets, Slides) experience is a plus.
• This is an onsite role to support office operation.

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About Hunter Hamilton

Hunter Hamilton is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Hunter Hamilton is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

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