Project Coordinator Any

Ultimate Staffing is actively seeking a Project Coordinator to join their client’s team in Hayward, California. This position plays a crucial role in scheduling and dispatching crews for residential and commercial property losses, while supporting various team members including Project Managers and Directors with administrative tasks. The Project Coordinator will serve as the liaison to the corporate office for new forms, policies, procedures, and program issues.

Key Responsibilities

• Call customers to communicate or coordinate project schedules and respond to general inquiries in a timely manner.
• Assist with Vendor Setup, ensuring that vendors have provided correct documentation.
• Answer phone calls from customers, address questions, or direct them to the appropriate staff when necessary.
• Generate Work Orders and Change Orders upon request, forward to customers for signature, and coordinate dispatch of crews accordingly.
• Maintain daily schedules for crews and other project members, and assist in establishing schedules for increased efficiencies.
• Prepare required state, federal, and waste management paperwork for all Asbestos and environmental remediation projects, where applicable.
• Update Invoice Tracking spreadsheet and ensure delivery of Payment Request to management.
• Organize meetings in accordance with company policy, including safety meetings, in-office meetings, and production meetings.
• Collaborate with the Call Center regarding new job information.
• Label photos and upload them into specific systems/programs.
• Create and maintain job files ensuring all job pertinent reports and documents, including budget worksheets, invoices, Project Reports, and BOS, are properly filed.

Experience/Requirements

• High School Diploma or equivalent.
• Minimum of 3 years of proven work experience in the restoration industry required.
• Experience with environmental remediation projects including documentation and regulatory compliance.
• Use of good judgment and discretion when handling confidential data.
• Proficiency in MS Office.
• Customer service focus, with excellent interpersonal skills.
• Strong grasp of the English language.
• Bilingual (English/Spanish) required.
• Excellent analytical and problem-solving abilities.
• Ability to multitask, meet tight deadlines, and work well under pressure.
• Ability to follow directions and utilize resources effectively.
• High attention to detail, accuracy, and proofreading skills.

Required Work Hours

Monday through Friday, first shift.

Benefits

Additional details about benefits will be provided during the hiring process.

Additional Details

Pay range is from $20.35 to $29 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.