Recruitment & Staffing Coordinator

The Party Staff

Our team is expanding and I am looking to add another Recruitment ( & Staffing ( Coordinator! This is an entry-level position with great potential for advancement as our San Diego office expands. We’re seeking someone with outstanding interpersonal skills to connect with both our field staff and clients. Join us in creating memorable experiences and assisting others in finding their dream jobs!

About YOU

Are you a people person who thrives in a fast-paced environment? Do you love the hospitality industry and have a passion for bringing people together? If so, we want YOU to join our team as a Staffing Coordinator at The Party Staff!

As a Staffing Coordinator, you’ll work with a collaborative team to match the perfect event staff with our clients’ needs. You’ll be the go-to person for coordinating schedules, managing communication, and ensuring our clients’ expectations are exceeded. If you’re ready to take your people skills to the next level, we want to hear from you!

About US

Since opening our doors in 1989, The Party Staff, Inc. has long been recognized as the industry leader in on-call hospitality and special event staffing, providing servers, bartenders, and cooks to catering companies, corporate venues, residential parties, and more. At The Party Staff, we value a culture of teamwork and professionalism that is reflected in everything that we do.

About the JOB

Position is based at our office in San Diego. If you are interested in working with a premier hospitality staffing company, apply now!


+ Fulfilling requisitions to clients specifications

+ Provide superior customer service to our growing roster of clientele and field staff

+ Call and confirm staff on events and ensure that they have access to all relevant event information

+ Balance the high volume of outgoing and incoming calls and emails from both clients and field staff

+ Reviewing event orders for accuracy (i.e. event info, bill rates, contract clients, attestation form, security clearance, staffing assignments, etc.)

+ Fielding a high volume of incoming phone calls and emails

+ Inputting client orders with attention to detail and accuracy

+ Assisting in addressing issues and concerns of all field staff and clients including issuing disciplinary action when necessary.

+ Performing E-Verify and Background Checks in a timely manner

+ Accurately enter and fulfill client event orders in our database

+ Accurately enter all staff information from employee file

+ Conduct in-person interviews, skills assessments and Orientation for applicants according to company HR guidelines

+ Perform new employee on-boarding procedures according to company HR guidelines

+ Review and maintain employee files according to company HR guidelines

+ Occasional on-site event visits for quality control and oversight of sign in process for field staff

+ Regular participation in weekend and on-call rotation including some holidays

+ Maintain compliance with policies and procedures as set forth by the company and local laws

+ Participating in ongoing department training


Requires a high school degree or equivalent

Bilingual English/Spanish: Highly Preferred


+ Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

+ Speaking Talking to others to convey information effectively.

+ Personnel and Human ResourcesKnowledge of principles and procedures for personnel recruitment, selection, training, and personnel information systems.

+ AdministrativeKnowledge of administrative and office procedures and systems such as word processing, managing files and records, and workplace terminology.

+ Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

+ Familiarity with HR databases, Applicant Tracking Systems (ATS) and Candidate Management Systems (CMS)

+ Social PerceptivenessBeing aware of others’ reactions and understanding why they react as they do.

+ Time ManagementManaging one’s own time and the time of others.

+ Team Player -Collaborate and offer solutions to the department.

Job Type: Full-time

Salary: $20.00 starting + monthly commission!

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