Senior Specialist, GMP Facilities & Business Operations Full Time

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .

Our Clinical Supply Operations is responsible for the supply of drug product administered to patients in clinical studies worldwide. In Global Product Development and Supply the team works closely with our partners to deliver quality products safely, efficiently and on time while operationalizing the innovative technologies that will deliver the transformative medicines of tomorrow. As a member of our team, you will get the chance to play a pivotal role to positively impact patients’ lives while developing professionally to achieve your own career goals.

Position Summary

Provides scheduling guidance and technical expertise in creation of work orders, reports, metrics, and workflows relating to the Computerized Maintenance Management System (CMMS) within the New Brunswick, NJ Clinical Manufacturing Facilities.

Supports CSO Safety Committee as Facilities & Engineering Support team member. Processes and inputs safety evaluations and inspections forms.

Manages monthly and yearly budget activities for CSO study supplies budget and provides other relevant CSO business operations support.

Key Responsibilities

GMP Facilities & Maintenance:

• Functional understanding and application of all CMMS modules including Assets, Work order, PM, Job Plan and Data sheets.
• Assisting customers in the completion of data forms and entering new equipment information into the CMMS.
• Assisting in the administration of the CMMS work orders, including generating schedules, preventive maintenance work orders and on demand work orders utilizing the CMMS.
• Using CMMS and Excel spreadsheets for planning, scheduling and reporting of all maintenance activities including monthly work assignments, activity completions and metrics.
• Compiling and analyzing reporting data to assure the timely monthly completion of all scheduled calibration work assignments.
• Providing management with information regarding work order status such as past due / current open work orders and monthly metrics.
• Reviewing Work Orders for completion and entering status into the CMMS.
• Responsible for ongoing contact with internal customers for work order questions, issues, scheduling and asset
• information.
• Maintaining technical department files; support Records Management Archiving of Documents (for Iron Mountain /3rd Party) and associated documentation.
• Generating process set-up and campaign support work orders based on Process Flow Diagrams (PFDs)
• Linking calibration certificates and vendor reports to Maximo Work Orders via Vault/BMS Docs

Business Operations:

• Works with CSO Supply Planning & Business Operations team to collate yearly budget projection for all outsourced manufacturing and packaging & labeling project work for the year. Updates relevant budget planning and tracking tools.
• Monthly, track spend and modify as needed based on the monthly accruals. Complete RA coding (project coding) in SAP against all CSO monthly spend. Collaborate with CSO project managers quarterly and/or as needed for updates on project activities for expected monthly invoicing, increase/decrease in projected spend, and potential delays. Updates relevant planning and tracking tools (e.g. Excel, Anaplan). Collaborates with Finance group, communicating any monthly variances, increase/decrease in approved budget spend.
• Supports Ariba requisitioning of goods and services
• Supports ad-hoc metrics and reports from SAP and CMMS and related compliance & business operations tasks as needed

Qualifications & Experience

Knowledge, Skills, and Abilities:

• Working knowledge of current Good Manufacturing Practices (cGMP)
• Proficient with MS Office applications
• Knowledge of maintenance activities and familiarity with a CMMS (Computerized Maintenance Management System), preferably Maximo.
• Knowledge of SAP Coding applications
• Ability to prioritize and support multiple projects in a fast-paced environment
• Ability to work independently and make independent decisions
• Ability to work with minimal supervision
• Strong written and verbal communication skills
• Excellent analytical skills
• Ability to work well with co-workers and outside contractors

Education & Experience:

• B.S. degree in life sciences preferred, or relevant pharmaceutical industry experience in lieu of degree
• 3-5 years relevant business operations and/or compliance operations support within pharmaceutical industry manufacturing
• Experience utilizing a Computerized Maintenance Management System (CMMS / Maximo), SAP ERP, Ariba, SharePoint, Outlook, Microsoft Office tools, Anaplan or other relevant business planning or budget planning software preferred

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as Transforming patients’ lives through science™ , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ eeo -accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

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