Settlement Officer Any Full Time Intern Regular

The role of the Settlement Officer is to assist the Closing Manager with settlements. Specific duties may include: prepare files for closing, ensure all items necessary to satisfy requirements are received, prepare the Closing Disclosure Form (CDF) according to lender and/or buyer/seller instructions, prepare affidavits, prepare necessary title company disclosures, balance and disburse the file, conduct closings (or coordinate with signing agent), audit the closed package and deliver to parties, confirm all payments are made, satisfy any post-closing issues, and any other duties assigned to him or her by the Closing Manager.

Essential Duties and Responsibilities:

1. Establish and maintain positive internal and external customer relationships by providing exceptional customer service and professional communication.
2. Process residential settlements, generally involving purchase, cash, refinance, Equity Loans, Lot Closing, or new loan transactions.
3. Ensure that each settlement is properly completed and its contents filed in accordance with standardized procedures. Duties include but are not limited to:
1. Prepare Closing Disclosure Form, ALTA Settlement Statement or HUD-1 Settlement Statement for closing.
2. Obtain approval for Closing Disclosure Form, ALTA Settlement Statement or HUD-1 Settlement Statement from all parties.
3. Review and Prepare File for Closing, confirming all closing conditions are met, including ensuring that all terms and conditions of the purchase and sale agreement are in compliance.
4. Perform the closing with all parties present, to include document notarization.
5. Process the accurate and timely disbursement of funds.
6. Prepare the documents for recording.
7. Ensure the timely deposit of funds collected.
8. Organize paperwork for delivery to lender and archiving.


4. Travel to requested settlement locations for closing.
5. Properly document notes in every file.
6. Properly scan all documents to file.
7. Ensure all outstanding checks are timely followed up and managed.
8. Ensure all escrowed funds are timely followed up and managed.
9. Assist with any department post-closing activities that may be required.
10. Performs any other duties as requested.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

1. At least four years of HUD-1 and CDF Settlement Statement Preparation experience while working at a title company.
2. Experience in Purchase, Reverse Mortgage, REO Closings (Deed in Lieu, Short Sales) preferred.
3. Notary Public is required.

Language Skills: Ability to read, analyze, and interpret general business documents. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office; a fax machine; a copier/scanning machine; and a multi-line telephone.

Other Skills and Abilities:

1. Ability to multi-task.
2. Ability to calculate payoffs, transfer taxes, mortgage taxes, etc.
3. High Standard of organization and attention to detail.
4. Ability to work under stress with time deadlines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Insurance and Real Estate

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