Staff Assistant – Per Diem

Rutgers, the State University of New Jersey

Staff Assistant – Per Diem

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Position Details

Position Information

Recruitment/Posting Title Staff Assistant – Per Diem

Job Category Staff & Executive – Healthcare – Administrative Services

Department RWJ-Ob/Gyn-MFM/Atu Spmc


New Jersey s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state at Rutgers University New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a per diem Staff Assistant for the department of OB/ GYN at the Robert Wood Johnson Medical School.

Under the direction of the Genetics Supervisor, Staff Assistant perform a variety of secretarial services, clinical and administrative support for the Section of Perinatal Genetics. This individual should be familiar with the operations of a prenatal genetics and maternal fetal medicine practice and understand the intricacies of how these two specialties intertwine.

Among the key duties of this position are the following:

  • Answer phone calls from patients, referring offices.

  • Obtain records from referring provider offices.

  • Send completed reports to referring offices.

  • Track, triage and organize all genetic testing results so that genetic counselors can call patients.

  • Call patients with normal results and email them fetal sex information, as requested.

  • Assure that all referring offices are getting genetic counseling reports and laboratory results for patients.

  • Triage calls and assist in scheduling patients appropriately.

  • Schedule meetings, as needed.

  • Assist genetic counselors in day-to-day operations of patient care by calling to obtain results, records and information for timely processing of patient care.

  • Assist ATU with having records for CVS and amniocentesis procedures.

  • Assist front desk with obtaining the appropriate referral documents for genetic counseling and ATU related procedures.

Position Status Per Diem

Hours Per Week

Daily Work Shift

Work Arrangement

FLSA Nonexempt

Grade 99H

Position Salary

Annual Minimum Salary 8.38

Annual Mid Range Salary 125.00

Annual Maximum Salary 200.00

Standard Hours 37.50

Union Description Non-Union

Payroll Designation Banner


Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to

Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to

Seniority Unit

Terms of Appointment Staff – 12 month

Position Pension Eligibility


Minimum Education and Experience

  • Bachelor s Degree in Business Administration, Social Science or a related discipline, one (1) year of related experience in a business office, government agency or university setting.

  • Equivalent experience, education and/or training may be substituted for the education requirements.


Required Knowledge, Skills, and Abilities

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

  • Physical Demands: Walking, talking, standing, sitting.

  • Work Environment: Office environment

Special Conditions

Posting Details

Posting Number 23ST0320

Posting Open Date

Special Instructions to Applicants

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus Downtown New Brunswick

City New Brunswick

State NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees ( , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals ( , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions


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