UTLA Student Success Coordinator, UTLA, Moody College of Communication Any Contract Contractor Hybrid Intern Internship Regular Remote Student Workshop

Job Posting Title:

UTLA Student Success Coordinator, UTLA, Moody College of Communication

—-

Hiring Department:

Moody College of Communication

—-

Position Open To:

All Applicants

—-

Weekly Scheduled Hours:

25

—-

FLSA Status:

Non-Exempt

—-

Earliest Start Date:

Immediately

—-

Position Duration:

Expected to Continue Until Aug 31, 2026

—-

Location:

LOS ANGELES, CA

—-

Job Details:

General Notes

This position located in Los Angeles, CA and is currently funded through 8/31/2026. It may be renewed if additional funding becomes available. Applicants must be authorized to work in the United States. This position is hybrid, 25 hours per week, 1-2 days in person and the rest of the hours remote.

Responsibilities

• Track student progress in the months leading up to the “Semester in Los Angeles” experience, ensuring that students are receiving the support they need and that they’re on track to secure an internship.

• Maintain records, notes and tracking documents, abide by FERPA regulations

  
  

• Ensure that the UTLA team is aware of students who are struggling, falling behind, or non-communicative, and develop a plan of action for supporting these students.

• Observe trends in student progress, and use these to inform deadline timing for future semesters

  
  

• Give students feedback & supportas they prepare internship application materials.

• 
  

  Utilize established templates/grading system to deliver feedback on students’ internship application materials (e.g. resumes and cover letters) in a timely, supportive, and constructive manner.

  
  
  

• Conduct office hours for Austin-based students (via Zoom) to provide one-on-one support as needed and conduct application material workshops (via Zoom)

• Maintain general knowledge/understanding of entertainment industries and their intern hiring practices

  
  

• Additional support of the UTLA team at the Wofford Denius UTLA Center for Entertainment & Media Studies in Burbank.

• Assist in the set-up, run-of-show and breakdown of UTLA events, extra-curricular events, such as studio tours, screenings, panels, and field trips

  
  

• Assist Program Manager in the writing and editing of weekly Friday Roundup Announcements

• Assist in maintenance of UTLA alumni tracker document and research LA-based alumni

  
  

• Other duties as assigned.

Required Qualifications

Strong professional writing and editing skills with attention to grammar and spelling. Ability to give students constructive and supportive notesand feedback. Excellent organizational skills. Knowledge/familiarity with current entertainment industry trends, lingo, and careers/roles. Interest in helping students develop communication and presentation skills. Proficiency in Microsoft Excel. Technical savvy (i.e. ability to learn new software and tools.)

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor’s Degree. Prior experience working with students. Prior experience working in the entertainment industry in Los Angeles. Experience with Airtable, Qualtrics, and Box. Prior experience with the University of Texas at Austin

Salary Range

$30,000 (amount prorated based on 25 hours per week)

Working Conditions

• Standard office environment

  
  

Required Materials

• 
  

  Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

  
  

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

—-

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

—-

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

—-

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

—-

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

—-

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

—-

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

—-

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

—-

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.