Job Title: Administrative Services Specialist Location:Onsite in Atlanta, GA Pay:up to 34.37/hr DOE Length of Assignment:through Dec 2025 Position Summary: We are seeking a highly skilled Administrative Services Specialist to provide general clerical and administrative support, including invoice processing, basic bookkeeping, and manager-level assistance. The ideal candidate will have prior experience supporting Directors and/or Officers, an Associates Degree, and superior proficiency in software programs such as Microsoft Office Suite, Excel, PowerPoint, and Access database management. Experience in processing invoices using SAP is required, along with exceptional written and verbal communication skills. This role may be performed in an office or warehouse setting.
Daily Responsibilities: Manage the SharePoint Cross Ship Request Portal, ensuring efficient processing of all requests. Review and analyze transportation freight percentage spends per request, approving or denying requests as appropriate. Ensure all requests are processed and finalized by the end of each day. Escalate any re-requested approvals that were previously denied to the Senior Manager for further review and guidance.
Address current or potential issues with requesters, escalating to the Senior Manager as needed for additional support. Monitor request trends and advise the Senior Manager if additional resources are required due to increased volume. Process updates in SAP, including adding freight charges and routing information. Collaborate with IT for any updates, issues, or maintenance needs related to the SharePoint Cross Ship Portal.
Provide training to requesters who require assistance in properly completing requests or need onboarding training. Participate in assigned projects, implementations, or analytical tasks as directed. Skills and Qualifications: Proven experience in providing administrative support to Directors and/or Officers. Associates Degree or equivalent experience required.
Superior proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Access database management. Experience in invoice processing using SAP is mandatory. Knowledge of MercuryGate or similar transportation management software is a plus. Excellent written and verbal communication skills.
Strong attention to detail and organizational abilities. Ability to work independently and manage multiple tasks effectively. Experience in managing SharePoint portals and collaborating with IT for updates and maintenance. This role requires a proactive individual who can efficiently manage daily tasks while supporting the needs of the team and ensuring smooth operation of administrative processes.
The target hiring compensation range for this role is $30.93 to $34.37 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location. About Aquent Talent: Aquent Talent connects the best talent in marketing, creative, and design with the worlds biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.
We also offer free online training through Aquent Gymnasium. More information on our awesome benefits Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Were about creating an inclusive environmentone where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.
Tagged as: erp, SAP
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