Executive Assistant

Summary

Provides direct administrative support for a Network Senior Vice President/Department Chair and their designees. Performs highly responsible administrative secretarial duties including scheduling, producing reports and presentations, minute taking, and drafting correspondence while maintaining the security of confidential files. Supports executive level committees/boards and participates in executive level special projects, as needed.

Job Duties

• Maintains executive calendars; schedules meetings, conferences and other functions in an efficient and timely manner.
• Creates, transcribes, and distributes meeting materials, agendas and minutes.
• Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required.
• Compiles information from reports, files, records, publications and other sources to prepare reports and presentations.
• Communicates the executives instructions with various individuals and/or departments.
• Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines.
• Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card.
• Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution.
• Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment. Ensures department is sufficiently stocked with office supplies.
• Serves as the principle point of administrative contact and liaison with internal and external contacts.

Minimum Qualifications

• High School Diploma/GED
• 5 years as an Executive Assistant or in other senior administrative roles
• Ability to work under/handle stressful situations.
• Highly proficient in Microsoft Office and similar applications.

Preferred Qualifications

• Associate’s Degree

Physical Demands

Lift and carry 25 lbs.frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

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