Human Resources Administrative Assistant

Universal Technical Institute

Human Resources Administrative Assistant
Job LocationsUS-CA-Rancho Cucamonga
Type Regular


Provides administrative support to Campus President and coordinates local Human Resources activities for campus/site team.

    Provides Human Resources support to all campus employees by processing all HR paperwork and ensuring forms are completed accurately and submitted to appropriate designee at home office; coordinating and conducting new hire orientation; coordinate and facilitate benefits open enrollment activities with Home Office support and assisting employees with benefits and leave of absence process questions; supports the performance evaluation process; enters supervisory changes into HRIS system; ensures federal and state required postings are ordered and posted and maintain OSHA 300 log; ensuring employee accidents are reported to UTI’s Workers’ Compensation carrier within 24 hours of incident; and administering service award program.
  • Supports hiring managers in the hiring process by answering questions and coordinating candidate interviews as requested; coordinating pre-employment drug and background screening for candidates; generating new hire offers in the applicant tracking system; and closing requisitions when appropriate; main point of contact for campus temporary agency needs; ensuring all managers receive the exit summary for departing employees and paperwork is submitted timely when an employee leaves employment with UTI.
  • Provides administrative support to Campus President. Responsibilities vary: i.e., creating and typing letters, memorandums, and reports, managing schedule / calendar, coordinating travel, and answering phones; maintaining local organizational charts; coordinates local events; maintaining official documents/records for campus and up-to-date filing system.
  • Assists with accreditation/regulatory and other campus/agency specific activities and programs by submitting instructor and administrator certification information to the home office compliance team; preparing and submitting state license and accreditation renewals, new program/modified program applications, and other state licensing and accreditation notifications/renewals/modifications; coordinate campus site visits by accrediting board and state representatives.
  • Coordinates student accident reporting process by collecting all accident reports and maintaining a filing system; assist students with questions; escalate concerns to vendor (campus specific)
  • Coordinates campus payroll process by inputting time into consolidated payroll sheet (exempt/non-exempt), and/or auditing payroll time sheet submittal (campus specific)
  • Performs the obligations of a Campus Security Authority (CSA) including data collection and reporting under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act”.
  • Other duties as assigned.


Education / Experience

  • High School diploma or GED Required
  • 3 – 5 years administrative experience
  • Prior Human Resources experience preferred


  • Computer Skills (Microsoft Office products)
  • Customer Service Skills
  • Organization Skills
  • Communication Skills (verbal and written)
  • Multi-Tasking and Time Management Skills; can adapt to a changing fast-paced environment


  • Must be able to lift, carry, push, or pull up to 25 pounds or less 5% of the workday
  • Must be able stoop, kneel, crouch, or crawl 5% or less of the workday
  • Must be able to talk, see, hear, concentrate, think, learn and reason for all of the workday
  • Must be able to sit and walk or otherwise move around for prolonged periods of time throughout the workday.
  • Must be able to use a keyboard and do manual tasks for prolonged periods of time throughout the workday.

Work Environment

  • Work is performed indoors in a climate controlled environment.

Pay and Benefits

  • Hiring rate of pay $22.00/Hr – $27.29/Hr (depending on experience)
  • Medical, dental, vision
  • Company paid LTD & STD
  • 401K with Company match


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