Office Manager Any Intern Remote

About the job and company:

Andes empowers microbes to fight climate change.

Andes is integrated by a multidisciplinary group of nature-loving, hardworking people. Driven by purpose and through team efforts, we believe we can achieve bigger and better things. We use and develop cutting-edge technology and embrace bold, out-of-the-box ideas.

We are seeking a proactive, organized, and engaging Office Manager to join our team. This individual will play a crucial role in supporting the smooth day-to-day operations of our Alameda office and cultivating a welcoming, inclusive culture for both in-person and remote employees.

Location: Alameda, CA (on-site position, 5 days a week)

Key Responsibilities:

Office Operations & Facilities Management

• Oversee day-to-day office operations, including reception, office supplies, mail handling, and general upkeep
• Manage office budget (includes food, office supplies, etc.)
• Develop office policies and procedures, and ensure they are implemented appropriately
• Identify opportunities for process and office management improvements, and develop and implement new systems
• Manage facility-related needs and upkeep, working with vendors for quotes and services
• Open and close the facility; coordinate with the landlord or property management company to address building-related issues or maintenance
• Lead office safety and emergency preparedness efforts, including coordinating safety drills, maintaining emergency protocols, and partnering with the Safety Committee to ensure compliance with office safety regulations
• Ensure compliance with requirements of local and state departments, including insurance and lab permit/documentation needs

Culture & Employee Engagement

• Be a key culture steward for the company, fostering a positive and inclusive workplace environment
• Plan and coordinate team events, such as happy hours, group lunches, and employee shoutouts
• Lead initiatives to foster connection and enhance company culture across the organization

Administrative Support

• Serve as the main point of contact for office-related inquiries and provide general administrative support as needed
• Maintain physical and electronic filing systems for company documents (leases, permits, insurance, equipment records, etc.)



Procurement & Vendor Management

• Coordinate internal and external resources, and cultivate & manage relationships with vendors
• Lead procurement of office snacks and food, taking initiative to find cost-effective solutions and maintain proper stock levels.
• Partner with R&D Team to ensure smooth ordering, acquiring, and paying for lab consumables and equipment

Qualifications:

• High school diploma or equivalent required; Bachelor’s degree in Business Administration or related field preferred
• 3-5 years of office management or administrative experience, with demonstrated ability to manage office operations effectively
• Proficiency in office software applications, including Microsoft Office Suite (especially Excel) and GSuite
• Exceptional organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines
• Excellent written and verbal communication skills, with a strong ability to interact positively with employees, vendors, and visitors
• Strong interpersonal and relationship-building skills, with a keen ability to foster inclusivity and positive interactions across teams
• Resourceful problem-solver with the ability to address challenges promptly and efficiently
• Comfortable working in a fast-paced and dynamic startup environment

Applicant must be authorized to work in the U.S.

Compensation and Benefits:

• Competitive package in an early-stage, disruptive startup
• Salary range: $65,000 – 85,000 / year
• Medical, vision, dental, 401(k)
• Stock options

At Andes we know people are at the center of our success and we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.