Apply for Job Job ID 51093
Location Evanston, Illinois
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Department: Vendor File Management
Salary/Grade: EXS/8
Job Summary:
Procurement and Payment Services (PPS) is recruiting an Assistant Manager, Vendor File Management to manage supplier processing and maintenance for the University, including the addition of new suppliers and modification to existing suppliers.
The Vendor File Assistant Manager will oversee the management and maintenance of the organization’s vendor file system, ensuring accuracy, compliance, and security of all vendor-related data. This role involves supervising daily operations, including two accounting assistants, reviewing vendor setup and changes, and managing the integrity of vendor information. The Assistant Manager will collaborate with procurement, accounts payable, human resources, and compliance teams to support audits and ensure timely vendor payments. Additionally, they will develop and implement strategies to streamline processes, enhance data quality, and minimize risks related to vendor records.
Key responsibilities include training and leading a small team, maintaining vendor records in line with organizational policies, resolving discrepancies, and supporting system upgrades or improvements. This position requires strong attention to detail, a deep understanding of vendor management processes, and excellent communication skills.
Specific Responsibilities:
Transactions:
Administration:
Training:
Supervision:
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
Minimum Competencies: (Skills, knowledge, and abilities.)
Preferred Qualifications: (Education and experience)
Preferred Competencies: (Skills, knowledge, and abilities)
Target hiring range for this position will be between $78,770-$93,936 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
Tagged as: erp, SAP, technology
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