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Job Title: Procurement Specialist, Private Higher Education Institution
Location: Los Angeles, CA 90007
Employment Type: Direct Hire
Salary: $73,000 – $80,000 annually
Working Hours: Monday – Friday, 8:00 AM – 5:00 PM
(Primarily a remote role, with a minimum of one day in office on Tuesdays for team collaboration)
1 Requirement – Construction and/or Facility Procurement – please demonstrate this on your resume to be considered.
Job Summary
Our private higher education institution’s Finance Division – Business Services is seeking a strategic-minded and experienced Procurement Specialist. This role is essential in executing operational procurement activities, with a focus on construction and facility management procurement (MUST-HAVE). The Procurement Specialist will act as a key link between departments and suppliers, ensuring seamless operations to support institutional needs and expectations.
Key Responsibilities
- Procurement Activities: Handle procurement across various categories, including construction materials, equipment, and facility management services. Understand the general procurement process and e-procurement systems.
- Stakeholder Collaboration: Partner with internal departments, including project managers and facility management, to address procurement needs.
- Request Management: Review and approve procurement requests, transactions, and activities. Engage with suppliers to ensure accuracy, compliance, and value.
- RFx Management: Lead and manage RFx events, ensuring fair competition, timeliness, and process integrity. Prepare documentation, scoring, and cost analysis.
- Contract Management: Oversee contract review, redlining, and drafting. Construct statements of work and ensure agreements meet institutional requirements.
- Supplier Negotiations: Negotiate pricing and business terms using market intelligence and benchmarks. Solicit competitive quotes when possible.
- Compliance and Communication: Ensure compliance with policies and procedures. Advise faculty and staff on requirements and best practices.
- Problem Solving: Address non-standard requests and policy deviations. Conduct research for effective solutions.
- Collaboration and Support: Work with the Strategic Sourcing team and provide backup support to peers. Promote an inclusive and collaborative environment.
Required Qualifications
- Bachelor’s degree or equivalent experience.
- 3 years of procurement experience.
- Knowledge of procurement regulations, processes, and practices
- Proficiency in analyzing supplier proposals and basic cost analyses.
- Experience with ERP systems (e.g., Workday, Oracle/SAP, Jaggaer)
- Foundational understanding of procurement agreements
Preferred Qualifications
- Bachelor’s Degree in Business
- 5+ years of procurement experience in higher education
- Proven track record in conducting RFx events and successful negotiations
- Advanced proficiency with relevant software systems and tools (e.g., Workday, Jaggaer, Microsoft Office)
- High-level experience in procurement for construction and facilities management.
- Procurement certifications (e.g., CPM, CPSM)
